Presenting to the RPL Board of Directors

Consulting with the public is important to the Directors of the RPL Board. You have the opportunity to share your opinions and participate in the decision-making process. Your ideas help our Directors to make decisions that address the needs of the community.

If you’re interested in learning more about the Board’s role and its contributions and oversight, you are welcome to attend Board meetings. Our public meetings calendar, as well as the minutes from past board meetings, are available here.

RPL is a board governed, integrated cultural organization that exists to provide opportunities for discovery and learning in an inclusive, customer-centred, and safe environment.

You are welcome to submit your comments to the Board or appear as a delegation before the Board to present your views on agenda items. For your convenience, a draft agenda will be publicly posted on the RPL website two (2) Fridays before a regular Board meeting. The final agenda will be posted on the RPL website the Friday before the Board meeting.

If you are unsure whether a request is appropriate to discuss at a Board meeting, you may contact the Library Director & CEO to discuss your request.

To make a presentation to the RPL Board of Directors:

Whether a written submission only, or a delegation request, the request and supporting documentation are due by NOON on the Wednesday before the meeting. Your written submission may be in the form of an email or a PDF document attached to an email. If you wish to submit your document in another format, please contact the Library Director's Office.  

Written submissions must be sent to therplboard@reginalibrary.ca, or by post to:

Regina Public Library
Director’s Office
2311 12th Avenue
Regina, SK S4P 3Z5
Attention: Executive Office Liaison

The Submissions & Delegations Policy provides a more thorough overview of the process – please consult it as you prepare your documents. In summary, if you wish to present in-person to the Board, some key points from the policy are listed here:

• Your brief must clearly state your interest in appearing before the Board, the subject of your submission, and the date of the Board meeting.
• Your written submission must be received in the Director’s Office NO LATER THAN 12 p.m. (noon) on the Wednesday PRIOR to the scheduled meeting.
• We will acknowledge receipt of your request. If you do not receive a receipt, contact the Director’s Office to confirm you are on the meeting agenda.
• Any questions you have for the Board must be included with your written presentation.
• Board meeting agendas are posted on the RPL web site on the Friday before the Board meeting (please note, the location of the meetings is subject to change, so please check the website before heading out).
• Board meetings are called to order by the Chair promptly at 4:30 p.m., unless otherwise stated on the RPL web site.
• Seating for the public is available but limited due to room size and fire code maximum occupancy regulations.
• The Chair will introduce the presenting delegates in the order their names appear on the agenda.
• The presenter(s) approach the boardroom table; a chair will be provided, should you wish to sit down.
• You have up to 5 minutes to provide a brief, verbal summary of your presentation.
• Following your presentation, the Board may have questions for you. Please note, the Board will have received and read your full written submission prior to the meeting.
• Submissions must be respectful and adhere to the RPL’s Safe Use and Conduct Bylaw.